
Community
Booth Rental :
RM 150
Deposit :
RM 100 /unit
Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)
Item included for each unit:
Table: 1
Chair: 2
Booth Tag: 2

Cosplayer
Booth Rental :
RM 250 /unit
Deposit :
RM 100 /unit
Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)
Item included for each unit:
Table: 1
Chair: 2
Booth Tag: 2

Artist
Booth Rental :
RM 250 /unit
Deposit :
RM 100 /unit
Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)
Item included for each unit:
Table: 1
Chair: 2
Booth Tag: 2

Exhibitor
Booth Rental :
RM 350 /unit
Deposit :
RM 100 /unit
Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)
Item included for each unit:
Table: 1
Chair: 2
Booth Tag: 2

Exhibitor PLUS+
Booth Rental :
RM 1200 /unit
Deposit :
RM 200 /unit
Booth Space:
4.0m x 4.0m
(13ft X 13ft)
Item included for each unit:
Table: 2
Chair: 4
Booth Tag: 4
Payment Guideline (NEW)
Step by Step Registration (PLEASE READ)
- Read the Rules & Regulations.
- Register and Submit (NO payment needed).
- We will evaluate and filter all booth registrations.
- Booth vendors will receive an email from us within 14 days (Approved/Rejected).
- All approved Booth Vendors will receive a Payment Link to make payment.
- Please make payment within 7 days upon receiving the email to avoid registration being forfeited.
- Email confirmation will be sent after payment is received and verified.
General rules and regulations
- Booth Tenants MUST show their I.C. for verification upon collection of booth tags before the event. Failure to do so means that the tags will not be issued and may result in cancellation of the booth as well as the deposit being forfeited.
- Booth tags must be worn at all times for security and access purposes.
- Loss of booth tag will result in a penalty of RM70 for the replacement of a single booth tag.
- Booth tenants must inform the booth management committee if there are any changes at least THREE WEEKS before the event. This is to avoid miscommunication and misunderstanding for all parties involved.
- Once the booth spaces are assigned, there will be no further changes allowed.
- Each booth space would be measured and marked on the carpet. Extensions beyond the marking of any kind are not allowed.
- Each booth type description states how many chairs the booth tenants would get.
- Additional booth facilities (tables, chairs, etc) are available for a fee. Please refer to the bottom of the page for the fee.
- Bringing own furniture is allowed but must be within the booth area.
- Any racks or shelves should not exceed 1.83m height and has to be meshed or see through.
- NO DIY display racks or shelves are allowed.
- High power consumption/wattage equipment are STRICTLY NOT ALLOWED eg. Oven, Microwave, Electric Kettle, Pressure Cooker, Mini Fridge, Electric Stove, Toaster etc
- Displaying and sales of weapons and its replicas is allowed.
- Displaying and sales of real life weapon replicas/look alike and any weapons made from metal is prohibited and banned from this event.
- Please consult our friendly organising committee (GEKI Committee) on the above matter (#6, #8 and #12) if you are uncertain/unsure. We will kindly assist and advise on the matter.
- The GEKI Committee reserves the right to change these Rules & Regulations at any time without prior notice. In the event that any changes are made, the revised Rules & Regulations shall be posted on this website immediately.
- Usage of the GEKI logo and/or event logo are subject to the approval of the committee and tenants are required to formally email us to request for the usage.
Deposit
Forfeited / Not Refundable
- Breaking of the aforementioned rules will result in the deposit being forfeited. Aside from those rules, these are additional rules set by the GEKI committee that if broken will result in the forfeiture of deposit. It is including and not limited to:
- Displaying pirated items or items against copyright law,
- Selling of unofficial/unlicensed goods, stolen arts/artworks without artist consent items and AI art.
- Displaying R-rated items publicly (including and not limited to x-rated doujinshi, figures or etc.),
- Allowing non-booth tag holders into the booth area (unauthorised entry into the booth area.),
- Cancellation of booths after payment,
- Not setting up booths on time without a valid reason. Any emergencies should be informed to the booth management committee or the GEKI committee right away.
- Giving false or incomplete information during booth registration,
- Closing up and leaving the event early without permission and valid reason,
- Displaying real weapons (including and not limited to swords, guns etc) or items that can be used as weapons to harm people,
- Unauthorised plugging of power sockets, taking extra chairs, tables, and table cloth (either own or from venue) without organiser’s permission and if found, will result in additional fees charged as per stated in the General Rules above.
- Damages to the provided tables/chairs/tablecloths and/or the surrounding area, including utilities, provided to the vendor at the event venue, will be the responsibility of the vendor. This includes any other damages not explicitly mentioned in this rule. The venue management will discuss these damages with the vendor to determine appropriate resolution.
- For tenants who are unsure about whether or not their products or displays are following the rules, please consult the booth management committee.
- For booth operation hours, please refer to item 1 in the Booth Operation section.
- For booths that are not clean and tidy, please refer to item 5 in the Booth Setup section.
- For booth alterations, please refer to item 6 in the Booth Setup section.
Returning of Deposit
- Booth tenants can collect their deposit refunds facilitated by the GEKI committee at the official GEKI booth between 6:00pm and 7:00pm on Sunday, 27th April 2025.
- Booth tenants must undergo identity verification by presenting their IC or passport to process their deposit refund.
- If booth tenants fail to claim their deposit refund on 27th April 2025, it will be transferred to the provided bank account in the booth registration within the next 2 weeks.
- The committee will verify that booth tenants have adhered to the event’s rules during this period.
- Booth tenants who have violated the rules will be notified that their deposits have been forfeited during this time as well.
Booth Operation
- Operational Hours:
- The booth must be operational by 10:00 am on Day 1 (Saturday, April 26th, 2025) and Day 2 (Sunday, April 27th, 2025).
- The operational hours of the booth will be from 10:00 am to 7:00 pm on both days.
- If the booth is not ready and operational by 10:00 am on either Day 1 or Day 2, or both days, the deposit will be forfeited.
- Booth Preparation:
- The booth should be fully prepared and ready for operation by 10:00 am on both days.
- All displays, promotional materials, products, and equipment should be arranged and set up prior to the operational hours.
- Booth staff should be present and ready to attend to visitors/customers at the booth by 10:00 am
- Notification of Delay:
- In case of unforeseen circumstances that may cause a delay in booth setup, the booth tenant must notify the GEKI committee immediately.
- The booth tenant must provide a reasonable explanation for the delay and an estimated time of readiness.
- Failure to notify the GEKI committee about a delay may result in the forfeiture of the deposit.
- Compliance with Operational Hours:
- The booth should remain operational until the designated closing time of 8:00 pm on both Day 1 and Day 2.
- Booth tenants should not close the booth earlier than 7:00 pm without prior approval from the GEKI Committee.
- Security and Safety:
- Booth tenants are responsible for the security and safety of the booth and its contents.
- Any damage or theft occurring during the operational hours will be the responsibility of the booth operator.
- Compliance with Laws and Regulations:
- Booth operators must comply with all applicable local, regional, and national laws and regulations during the event.
- Any violation of laws or regulations may result in immediate closure of the booth and forfeiture of the deposit.
- Dispute Resolution:
- In the event of any disputes or disagreements regarding the operational hours, rules and regulations, the decision of the GEKI Committee shall be final and binding.
Booth Setup
- Booth setup must be done from 25th April 2025 (from 6:00pm to 10:00pm) or latest by 26th April 2025 (from 8:00am to 9:30am).
- Booths must complete their setup by 9:30am both event days.
- All products in the booth are the responsibilities of the tenants. The GEKI committee will not be responsible for the damage or loss of the products.
- Booth tenants are responsible for their own space and items within their area from setup until the end of the clean-up time after the event is over. Tenants are required to keep their area clean and orderly throughout this period. If the tenants do not adhere to this rule, the committee reserves the right to forfeit their deposit.
- Booth tenants must inspect their booths and space before the set-up to ensure the booth provided is according to standards. During this stage, it is the tenants’ responsibility to inform the booth management committee of any booth problems (i.e. booth table is wet, power socket nearby is not functioning etc). This is to ensure that both parties are already aware of the booth conditions. Any complaints after this stage, if no reports were made, will not be entertained.
- The booth tenants must not alter the booths without the permission and knowledge of the booth management committee. Altering booths without permission will be treated as damaging them and will result in the forfeiting of deposit.
- The GEKI committee is not liable for any setup requests outside of the designated setup timeframe, such as those made after 09:00pm on the setup day (25th April 2025, Friday).
Setup Time
Friday (Setup Day)
Date : 25th April 2025
Time : 18:00 to 22:00
Saturday (Day 1)
Date : 26th April 2025
Time : 08:00 to 09:30
Sunday (Day 2)
Date : 27th April 2025
Time : 08:00 to 09:30
Community Booths
- Community booths are for showcasing hobbies and collectibles & are for promotional purposes only. Selling of items are NOT PERMITTED on these booths.
- Booth rental rate is RM150 per booth.
- Booth deposit is RM100 per booth.
- Each booth comes with:
- Space of 2.0m x 2.0m (6.5feet x 6.5feet).
- 1 table (6.0feet x 2.5feet) and 2 chairs, with table cloth.
- 2 booth tags only (for security verification).
- Priority will be given to Communities/Clubs related to Anime, Comics, Games or Japanese Culture.
- All applications will be vetted accordingly.
- Community booths will be given an opportunity to present their community/clubs at a Community Space such as workshop, tournament, panels, performances etc.
- Please provide information on the kind of presentation that you prefer in the registration form remark section, and we will contact you if opportunities are available.
- Community booths are allowed to conduct free activities for attendees such as workshop, tournament, contest, giveaways and etc. Please provide information on the planned activities at your booth in the registration form remark section.
- Link to your Community page MUST be submitted for verification purposes. Failure in doing so will result in your application being rejected.
- Booth tenants that require more booth tags should request for them at least 4 weeks before the event and be subjected to approval by the booth management committee. (Maximum of 4 tags per Booth)
- Additional facilities for your booth are available however these will be chargeable. Please refer to the Additional Booth Facilities/Items Fees for your reference. (Only chairs, booth tags & power sockets are available for add on)
- Community booths must ensure that the items/exhibitions on display adhere to the rules listed under Deposit – Forfeited / Non Refundable section above.
- Community booths are LIMITED and allocated on a first-come, first-served basis.
Cosplayer Booths
- Cosplayer booths are for cosplayers to promote and sell their own cosplay and merchandise only.
- Booth rental rate is RM250 per booth.
- Booth deposit is RM100 per booth.
- Each booth comes with:
- Space of 2.0m x 2.0m (6.5feet x 6.5feet).
- 1 table (6.0feet x 2.5feet) and 2 chairs, with table cloth.
- 2 booth tags only (for security verification).
- Booth tenants that require more booth tags should request for them at least 4 weeks before the event and be subjected to approval by the booth management committee.
- Please upload your Cosplay photo as your Booth logo instead.
- Cosplayer booth tenants are responsible to ensure that the crowd in front of their booths will not disrupt the neighbouring booths’ space.
- Additional facilities for your booth are available however these will be chargeable. Please refer to the Additional Booth Facilities/Items Fees for your reference.
- Booth tenants are also responsible to ensure that the products sold or displayed adhere to the rules listed under Deposit – Forfeited / Non Refundable section above.
Artist Booth
- Artist booths are for artists selling their own original artwork / handicraft only. Artworks sold without permission or AI Art is strictly NOT allowed.
- Booth rental is RM250 per booth.
- Booth deposit is RM100 per booth.
- Each booth comes with:
- Space of 2.0m x 2.0m (6.5feet x 6.5feet).
- 1 table (6.0feet x 2.5feet) and 2 chairs, with table cloth.
- 2 booth tags only (for security verification).
- Booth tenants that require more booth tags should request for them at least 4 weeks before the event and be subjected to approval by the booth management committee.
- Additional facilities for your booth are available however these will be chargeable. Please refer to the Additional Booth Facilities/Items Fees for your reference.
- Artists must ensure the products sold or displayed adhere to the rules listed under Deposit – Forfeited / Non Refundable Section above.
Exhibitor Booth
- Exhibitor booths are for selling of Official or licensed goods and merchandise ONLY. Any unofficial goods, stolen art/sold without artist consent or AI Art is strictly NOT allowed.
- Booth rental rate is RM350 per booth.
- Booth deposit is RM100 per booth.
- Each booth comes with:
- Space of 2.0m x 2.0m (6.5feet x 6.5feet).
- 1 table (6.0feet x 2.5feet) and 2 chairs, with table cloth.
- 2 booth tags only (for security verification).
- Any racks or shelves should not exceed 1.83m height and has to be meshed or see through.
- NO DIY display racks or shelves are allowed.
- High power consumption/wattage equipment are STRICTLY prohibited eg. Oven, Microwave, Electric Kettle, Pressure Cooker, Mini Fridge, Electric Stove, Toaster etc
- Booth tenants that require more booth tags should request for them at least 4 weeks before the event and be subjected to approval by the booth management committee.
- Upon approval, booth tenants will be notified and cost for extra booth tags must be paid before the event.
- Exhibitor booths must ensure that the products sold or displayed adhere to the rules listed under Deposit – Forfeited / Non Refundable section above.
Exhibitor PLUS+ Booth
- Exhibitor PLUS+ booths are for selling of Official or licensed goods and merchandise ONLY. Any unofficial goods, stolen art/sold without artist consent or AI Art is strictly NOT allowed.
- Booth rental rate is RM1200 per booth.
- Booth deposit is RM200 per booth.
- Each booth comes with:
- Space of 4.0m x 4.0m (13feet x 13feet).
- 2 table (6.0feet x 2.5feet) and 4 chairs, with table cloth.
- 4 booth tags only (for security verification).
- The racks or shelves in the picture above are NOT PROVIDED. Booth tenants are allowed to bring display racks or shelves (not exceeding 1.83m height).
- High power consumption/wattage equipment are STRICTLY prohibited eg. Oven, Microwave, Electric Kettle, Pressure Cooker, Mini Fridge, Electric Stove, Toaster etc.
- Booth tenants that require more booth tags should request for them at least 4 weeks before the event and be subjected to approval by the booth management committee.
- Upon approval, tenants will be notified and cost for extra booth tags must be paid before the event.
- Exhibitor PLUS+ booths must ensure that the products sold or displayed adhere to the rules listed under Deposit – Forfeited / Non Refundable section above.
Additional Booth Facilities/Items Fees
These are additional booth items which are available upon request for a fee.
- IBM Table (4ft x 2ft) with Table Cloth – RM 50 per unit
- Chair – RM 10 per unit
- Additional Booth Tag – RM 70 per unit
- Power plug point – RM 50 per point, up to max of 2 points per booth (usage of high power consumption/wattage equipment are prohibited)
- Advertising Space in Official Event Brochure/Social Media/Bunting/Stage LED Billboard*
- Promotion Flyer/Brochure Printing*
*Subjected to availability, kindly email us for more info.