Exhibition

Booth Rental :
RM 200 /unit

Deposit :
RM 100 /unit

Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Apply Now

Cosplayer

Booth Rental :
RM 250 /unit

Deposit :
RM 100 /unit

Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Apply Now

Artist

Booth Rental :
RM 300 /unit

Deposit :
RM 100 /unit

Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Apply Now

Commercial (Standard)

Booth Rental :
RM 400 /unit

Deposit :
RM 100 /unit

Booth Space:
2.0m x 2.0m
(6.5ft X 6.5ft)

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Apply Now

Commercial (Island)

Booth Rental :
RM 1400 /unit

Deposit :
RM 200 /unit

Booth Space:
4.0m x 4.0m
(13ft X 13ft)

Item included for each unit:

Table: 2

Chair: 4

Booth Tag: 4

Apply Now

*Floorplan is draft only and will be changed from time to time by Otakyun! organiser as required by the venue management.

General rules and regulations

  1. No F&B booths will be accepted due to venue management restriction. Any F&B application will be rejected automatically.
  2. Tenants MUST show their I.C. for verification upon collection of booth tags before the event. Failure to do so means that the tags will not be issued and may result in cancellation of the booth as well as the deposit being forfeited.
  3. Booth tags must be worn at all times for security and access purposes.
  4. Loss of booth tag will result in a penalty of RM75 for the replacement of a single booth tag.
  5. Tenants must inform the booth management committee if there are any changes at least THREE WEEKS before the event. This is to avoid miscommunication and misunderstanding for all parties involved.
  6. Once the booth spaces are assigned, there will be no further changes allowed.
  7. Each booth type description states how many chairs the tenants would get. Extra charges of RM10 per chair upon request..
  8. Booths that require power sockets will be charged an extra RM20 per socket. Please note that the usage of high-power wattage electronics and appliances is strictly prohibited.
  9. Displaying and sales of weapons and its replicas is allowed.
  10. Displaying and sales of real life weapon replicas/look alike and any weapons made from metal is prohibited and banned from this event.
  11. Please consult our friendly organising committee (GEKI Committee) on the above matter (#6, #7 and #8) if you are uncertain/unsure. We will kindly assist and advise on the matter.
  12. The GEKI Committee reserves the right to change these Rules & Regulations at any time without prior notice. In the event that any changes are made, the revised Rules & Regulations shall be posted on this website immediately.

Deposit

Forfeited / Not Refundable
  1. Breaking of the aforementioned rules will result in the deposit being forfeited. Aside from those rules, these are additional rules set by the GEKI committee that if broken will result in the forfeiture of deposit. It is including and not limited to:
    1. Displaying pirated items or items against copyright law,
    2. Displaying R-rated items publicly (including and not limited to x-rated doujinshi, figures or etc.),
    3. Allowing non-booth tag holders into the booth area (unauthorised entry into the booth area.),
    4. Cancellation of booths after payment,
    5. Not setting up booths on time without a valid reason. Any emergencies should be informed to the booth management committee or the GEKI committee right away.
    6. Giving false or incomplete information during booth registration,
    7. Closing up and leaving the event early without permission and valid reason,
    8. Displaying real weapons (including and not limited to swords, guns etc) or items that can be used as weapons to harm people,
    9. Unauthorised plugging of power sockets, taking extra chairs, tables, and table cloth (either own or from venue) without organiser’s permission and if found, will result in additional fees charged as per stated in the General Rules above.
  2. For tenants who are unsure about whether or not their products or displays are following the rules, please consult the booth management committee.
  3. For booth operation hours, please refer to item 1 in the Booth Operation section.
  4. For booths that are not clean and tidy, please refer to item 5 in the Booth Setup section.
  5. For booth alterations, please refer to item 6 in the Booth Setup section.
Returning of Deposit
  1. Booth tenants can collect their deposit refunds facilitated by the GEKI committee at the official Otakyun booth between 7:30pm and 8:30pm on Sunday, 17th September 2023.
  2. Booth tenants must undergo identity verification by presenting their IC or passport to process their deposit refund.
  3. If booth tenants fail to claim their deposit refund on 17th September 2023, it will be transferred to the provided bank account in the booth registration within the next 2 weeks.
  4. The committee will verify that booth tenants have adhered to the event’s rules during this period.
  5. Tenants who have violated the rules will be notified that their deposits have been forfeited during this time as well.

Booth Operation

  1. Operational Hours:
    1. The booth must be operational by 10:00 am on Day 1 (Saturday, September 16, 2023) and Day 2 (Sunday, September 17, 2023).
    2. The operational hours of the booth will be from 10:00 am to 8:00 pm on both days.
    3. If the booth is not ready and operational by 10:00 am on either Day 1 or Day 2, or both days, the deposit will be forfeited.
  2. Booth Preparation:
    1. The booth should be fully prepared and ready for operation by 10:00 am on both days.
    2. All displays, promotional materials, products, and equipment should be arranged and set up prior to the operational hours.
    3. Booth staff should be present and ready to attend to visitors/customers at the booth by 10:00 am
  3. Notification of Delay:
    1. In case of unforeseen circumstances that may cause a delay in booth setup, the booth tenant must notify the GEKI committee immediately.
    2. The booth tenant must provide a reasonable explanation for the delay and an estimated time of readiness.
    3. Failure to notify the GEKI committee about a delay may result in the forfeiture of the deposit.
  4. Compliance with Operational Hours:
    1. The booth should remain operational until the designated closing time of 8:00 pm on both Day 1 and Day 2.
    2. Booth tenants should not close the booth earlier than 8:00 pm without prior approval from the GEKI Committee.
  5. Security and Safety:
    1. Booth tenants are responsible for the security and safety of the booth and its contents.
    2. Any damage or theft occurring during the operational hours will be the responsibility of the booth operator.
  6. Compliance with Laws and Regulations:
    1. Booth operators must comply with all applicable local, regional, and national laws and regulations during the event.
    2. Any violation of laws or regulations may result in immediate closure of the booth and forfeiture of the deposit.
  7. Dispute Resolution:
    1. In the event of any disputes or disagreements regarding the operational hours, rules and regulations, the decision of the GEKI Committee shall be final and binding.

Booth Setup

  1. Booth setup must be done from 15th September 2023 (from 3:00pm to 9:00pm) or latest by 16th September 2023 (from 8:30am to 9:30am).
  2. Booths must complete their setup by 9:30am both event days.
  3. All products in the booth are the responsibilities of the tenants. The GEKI committee will not be responsible for the damage or loss of the products.
  4. Tenants are responsible for their own space and items within their area from setup until the end of the clean-up time after the event is over. Tenants are required to keep their area clean and orderly throughout this period. If the tenants do not adhere to this rule, the committee reserves the right to forfeit their deposit.
  5. Tenants must inspect their booths and space before the set-up to ensure the booth provided is according to standards. During this stage, it is the tenants’ responsibility to inform the booth management committee of any booth problems (i.e. booth table is wet, power socket nearby is not functioning etc). This is to ensure that both parties are already aware of the booth conditions. Any complaints after this stage, if no reports were made, will not be entertained.
  6. The tenants must not alter the booths without the permission and knowledge of the booth management committee. Altering booths without permission will be treated as damaging them and will result in the forfeiting of deposit.
  7. The GEKI committee is not liable for any setup requests outside of the designated setup timeframe, such as those made after 9:00pm on the setup day (15th September 2023, Friday).
Setup Time

Friday (Setup Day)

Date : 15th September 2023
Time : 15:00 to 21:00

Saturday (Day 1)

Date : 16th September 2023

Time : 08:30 to 09:30

Sunday (Day 2)

Date : 17th September 2023

Time : 08:30 to 09:30

Exhibition Booths

  1. Exhibition booths are for displaying hobbies and collectibles & are for promotional purposes only. Sales of items are NOT PERMITTED on these booths.
  2. Booth rental rate is RM200 per booth. 
  3. Booth deposit is RM100 per booth.
  4. Each booth space is 2.0m x 2.0m (6.5feet x 6.5feet).
  5. Each booth comes with 1 table (5.0feet x 2.0feet). Table cloths are included.
  6. A single booth unit comes with 2 banquet chairs.
  7. A single booth unit also comes with 2 booth tags.
  8. The exhibition booth tags are for security verification purposes only.
  9. There is no option to purchase extra booth tags for more booth assistants.
  10. Additional booth tag costs RM75 per tag.
  11. Booth exhibitors must ensure that the products on display are adhering to the rules listed under Deposit– Forfeited / Non Refundable section above.

Cosplayer Booths

  1. Cosplayer booths are for cosplayers to sell their own cosplay and merchandise only.
  2. Booth rental rate is RM250 per booth.
  3. Booth deposit is RM100 per booth.
  4. Each booth space is 2.0m x 2.0m (6.5feet x 6.5feet).
  5. Each booth comes with 1 table (5.0feet x 2.0feet). Table cloths are included.
  6. Each booth comes with 2 banquet chairs.
  7. Please note that the amount of booth tags given per cosplayer booth unit are 2 tags only.
  8. There is no option to purchase extra booth tags for more booth assistants.
  9. Cosplayer booth tenants are responsible to ensure that the crowd in front of their booths will not disrupt the neighbouring booths’ space.
  10. Additional booth tag costs RM75 per tag.
  11. Booth tenants are also responsible to ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Artist Booths

  1. Artist booths are for artists selling their own original artwork / handicraft only.
  2. Booth rental is RM300 per booth.
  3. Booth deposit is RM100 per booth.
  4. Each booth space is 2.0m x 2.0m (6.5feet x 6.5feet).
  5. Each booth comes with 1 table (5.0feet x 2.0feet). Table cloths are included.
  6. Each booth comes with 2 banquet chairs.
  7. Please note that the amount of booth tags given per artist booth unit are 2 tags only.
  8. There is no option to purchase extra booth tags for more booth assistants.
  9. Additional booth tag costs RM75 per tag.
  10. Artists must ensure the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable Section above.

Commercial Booths (Standard)

  1. No F&B booths will be accepted due to venue management restriction. Any F&B application will be rejected automatically.
  2. Commercial booths (Standard) are for selling of goods and merchandise only.
  3. Booth rental rate is RM400 per booth.
  4. Booth deposit is RM100 per booth.
  5. Each booth space is 2.0m x 2.0m (6.5feet x 6.5feet).
  6. Each booth comes with 1 table (5.0feet x 2.0feet). Table cloths are included.
  7. Each booth comes with 2 banquet chairs.
  8. Please note that the amount of booth tags given per commercial (standard) booth unit are 2 tags only.
  9. Any racks or shelves should not exceed 1.83m height and has to be meshed or see through.
  10. NO DIY display racks or shelves are allowed. 
  11. Tenants that require more booth tags should request for them at least 2 weeks before the event and be subjected to approval by the booth management committee.
  12. Upon approval, tenants will be notified and cost for extra booth tags must be paid during setup time (as listed on Booth Setup).
  13. Additional booth tag costs RM75 per tag.
  14. Commercial booths must ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Commercial Booths (Island)

  1. No F&B booths will be accepted due to venue management restriction. Any F&B application will be rejected automatically.
  2. Commercial booths (Island) are for selling of goods and merchandise only.
  3. Booth rental rate is RM1400 per booth.
  4. Booth deposit is RM200 per booth.
  5. Each booth space is 4.0m x 4.0m (13feet x 13feet).
  6. Each booth comes with 2 tables (5.0feet x 2.0feet). Table cloths are included.
  7. Each booth comes with 4 banquet chairs.
  8. Each booth comes with 4 booth tags only.
  9. The racks or shelves in the picture above are NOT PROVIDED. Booth tenants are allowed to bring display racks or shelves (not exceeding 1.83m height).
  10. Tenants that require more booth tags should request for them at least 2 weeks before the event and be subjected to approval by the booth management committee.
  11. Upon approval, tenants will be notified and cost for extra booth tags must be paid during setup time (as listed on Booth Setup).
  12. Additional booth tag costs RM75 per tag.
  13. Commercial booths must ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.